Comprehensive Cash Management!
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Benefits
Overview
Highlights
Versions
Future
Versions
History
FAQ
CashWorks™ Business Benefits
- Easy Management of Customer Payments, Customer & GL receipts and Vendor & GL payments.
- Easy Management of post dated checks (PDCs).
- Bank Reconciliation.
- Reduced Ongoing Costs with Easy Installation, Configuration & Support.
- Web Deployment.
CashWorks™
for Sage Accpac ERP
for Sage Accpac ERP
CashWorks is an SDK application which replaces AR Receipt and AP Payment transactions of Sage Accpac and provides additional functionality of handling post dated checks (PDC). There is also provision to handle receipts and payments even if AR and AP modules of Sage Accpac are not installed. In the latter case, CashWorks application posts receipts/payments information directly to GL module. Specially designed aging, transaction and cashflow reports give you the option to include or exclude future dated entries for flexible cash analysis. What's more, CashWorks provides full control over the lifetime of cash transactions in the intuitive environment of Comprehensive Cash Management Console (CCMC). CashWorks allows you to track transactions from receipt or payment of checks to their clearing through bank reconciliation; updating you with statuses such as returned to customer or from vendor, deposited to the bank or still with you, cleared by the bank or bounced, etc. The attachment of electronic documents, images and files to cash transactions comes as a standard feature of CashWorks 5.6E. CashWorks 5.6E offers also Customer Aged Trial Balance report, Vendor Aged Trial Balance report, and Vendor Transactions report.
CashWorks 5.6E is a major release that adds substantial new functionality to the application. The main addition is support for miscellaneous charges in all receipt and payment transactions. Multiple other improvements and new features are introduced throughout the application.
Check here for new features in CW 5.6E.
CashWorks™ Highlights
- Integrated Post Dated Checks (PDC) Functionality.
- Full Control Over the Lifetime of Transactions.
- Keep Track of Returned, Deposited and Bounced Checks.
- Attach Electronic Documents to Transactions.
- Reporting Integrated with PDC.
- Automatic payments generation.
- Integration with US Payroll.
CashWorks™ – Currently Supported Versions
CashWorks™ History
- Product Update 1 for CashWorks 5.6E - Released June 4, 2010.
- Product Update 1 for CashWorks 5.5E - Released June 4, 2010.
- CashWorks 5.6E - Released November 13, 2009.
- Service Pack 13 for CashWorks 5.4D Enhancement Release 2 - Released October 26, 2009.
- CashWorks 5.5E - Released October 19, 2009.
- Service Pack 12 for CashWorks 5.4D Enhancement Release 2 - Released May 6, 2009.
- Product Update 1 for CashWorks 5.5D - Released February 11, 2009.
more...
- CashWorks 5.5D - Released October 31, 2008.
- Service Pack 11 for CashWorks 5.4D Enhancement Release 2 - Released September 10, 2008.
- Service Pack 10 for CashWorks 5.4D Enhancement Release 2 - Released May 21, 2008.
- Service Pack 9 for CashWorks 5.4D Enhancement Release 2 - Released February 18, 2008.
- Service Pack 8 for CashWorks 5.4D Enhancement Release 2 - Released December 19, 2007.
- Service Pack 8 for CashWorks 5.3D Enhancement Release 1 - Released October 23, 2007.
- Service Pack 7 for CashWorks 5.4D Enhancement Release 2 - Released October 11, 2007.
- Service Pack 6 for CashWorks 5.4D Enhancement Release 2 - Released June 21, 2007.
- Service Pack 7 for CashWorks 5.3D Enhancement Release 1 - Released June 21, 2007.
- Service Pack 5 for CashWorks 5.4D Enhancement Release 2 - Released May 22, 2007.
- Service Pack 4 for CashWorks 5.4D Enhancement Release 2 - Released April 18, 2007.
- Service Pack 6 for CashWorks 5.3D Enhancement Release 1 - Released April 18, 2007.
- Service Pack 3 for CashWorks 5.4D Enhancement Release 2 - Released February 17, 2007.
- Service Pack 5 for CashWorks 5.3D Enhancement Release 1 - Released February 17, 2007.
- Service Pack 2 for CashWorks 5.4D Enhancement Release 2 - Released February 8, 2007.
- Service Pack 4 for CashWorks 5.3D Enhancement Release 1 - Released February 8, 2007.
- Service Pack 1 for CashWorks 5.4D Enhancement Release 2 - Released January 29, 2007.
- Service Pack 3 for CashWorks 5.3D Enhancement Release 1 - Released January 29, 2007.
- CashWorks 5.4D Enhancement Release 2 - Released December 30, 2006.
- Service Pack 2 for CashWorks 5.3D - Released December 29, 2006.
- CashWorks 5.4D Enhancement Release 1 - Released December 5, 2006.
- CashWorks 5.3D Enhancement Release 1 - Released November 26, 2006.
- Service Pack 1 for CashWorks 5.3D - Released November 14, 2006.
- CashWorks 5.4D - Released November 10, 2006.
- CashWorks 5.3D - Released October 23, 2006.
- Service Pack 2 for CashWorks 5.3C Enhancement Release 2 - Released April 8, 2006.
- Service Pack 2 for CashWorks 5.2C Enhancement Release 2 - Released April 8, 2006.
- Service Pack 1 for CashWorks 5.2C Enhancement Release 2 - Released January 20, 2006.
- CashWorks 5.3C Enhancement Release 2 - Released December 31, 2005.
- CashWorks 5.2C Enhancement Release 2 - Released August 15, 2005.
- CashWorks 5.2C Enhancement Release 1 - Released May 18, 2005.
- CashWorks 5.3C Enhancement Release 1 - Released June 13, 2005.
- Service Pack 1 for CashWorks 5.2C - Released February 23, 2005.
- CashWorks 5.2C - Released August 13, 2004.
- CashWorks 5.2B - Released October 1, 2003.
CashWorks™ Old Versions
Certain downloads are available to SYSTRONICS Partners only. Please log in to the SYSTRONICS Partner Area to have access to downloads. If you are not registered as a SYSTRONICS Partner and wish to do so, please click here.
By downloading this SYSTRONICS product you agree to the Terms and Conditions.
CashWorks 5.5D
| Installation Resources | |||
 | Fully Functional, 30-Day Evaluation Version (Details) |  | Sample Database (Details) |
| Documentation | |||
 | User & Administrator Guide, Application | | User & Administrator Guide, Reports |
| Marketing Collateral | |||
 | Product Brochure A4 Size | | Product Brochure Letter Size |
 | PowerPoint Presentation | ||
CashWorks 5.3D
| Installation Resources | |||
| Fully Functional, 30-Day Evaluation Version (Details) | | Sample Database (Details) |
| Documentation | |||
| User & Administrator Guide, Application | | User & Administrator Guide, Reports |
| Marketing Collateral | |||
| Product Brochure A4 Size | | Product Brochure Letter Size |
| PowerPoint Presentation | ||
CashWorks™ Prices
CashWorks™ Future versions
| Version | What's New | Expected Release Date |
| CashWorks 5.5F |
|
Q'3 2010 |
CashWorks™ Downloads
Certain downloads are available to SYSTRONICS Partners only. Please log in to the SYSTRONICS Partner Area to have access to downloads. If you are not registered as a SYSTRONICS Partner and wish to do so, please click here.
By downloading this SYSTRONICS product you agree to the Terms and Conditions.
CashWorks 5.6E
| Installation Resources | |||
| Fully Functional, 30-Day Evaluation Version (Details) | | Sample Database (Details) |
| Documentation | |||
| User & Administrator Guide, Application | | User & Administrator Guide, Reports |
| Marketing Collateral | |||
| Product Brochure A4 Size | | Product Brochure Letter Size |
CashWorks™ Frequently Asked Questions
Q. Cash works allows printing deposit slips by batch. If a batch includes Post Dated Cheques, those are also included in the batch and get included in the deposit slip print out. This inclusion of post dated cheque(s) in the deposit slip is not correct, as the same are not deposited along with the current dated cheques. Is there a way to remove such post dated cheques from the batch?
A. Some banks allow depositing post dated checks. They provide it as a service and take care of cashing the checks themselves when the due date comes. This is the reason PDCs are included in the deposit slip printout. To avoid this situation, you can either enter PDCs in a separate batch, or customize the deposit slip RPT file to exclude them.
Q. Is it possible to use optional fields in CashWorks?
A. Starting from version 5.3D, CashWorks supports Accpac optional fields functionality (support for the Mandatory option is added in version 5.5E). Besides, Field Extender (another add–on from SYSTRONICS) can be used to capture any number of optional fields (including attachments) anywhere in CashWorks and in other modules of Sage Accpac.
Q. Can CashWorks be installed in Sage Accpac with Oracle database? What if the server is Linux based?
A. CashWorks supports all databases supported by Sage Accpac. We have not specifically tested CashWorks with a Linux server, but we don't expect any problems with it. However, it may not run on Linux workstations.
Q. Does CashWorks support import/export functionality?
A. Import/export is supported throughout CashWorks, just like with any other module of Sage Accpac.
Q. How can payments to customers be handled? How about receipts from vendors?
A. CashWorks includes a Customer Payment transaction that can be used to handle customer refunds. Vendor Receipts are currently not supported due to lower demand for this transaction.
Q. Is there a way by which we can reset the document numbers in CashWorks?
A. The Year End feature allows resetting transaction numbers in older versions of CashWorks. Starting from CashWorks 5.5E, the Prefix, Length and Next Number for all transactions can be changed at any time.
Q. I added a new bank in Accpac Bank Services, but it does not appear in CashWorks. What should I do?
A. Once a bank is added in Accpac Bank Services, you need to define it in CashWorks as well. Go to CashWorks –> C/W Bank Services –> Banks. Use the finder on the Banks form to select the new bank, or enter the bank code manually (using navigation buttons will not show the new bank initially). Enter all the details and add the bank code. Once you do that, you will be able to use the new bank in CashWorks as well.
Q. Does CashWorks support different transaction numbering for each bank?
A. CashWorks has only one numbering system. Unfortunately, auto–generated numbers are not bank specific, so the sequence is common for all banks.
Q. Does CashWorks integrate with Project and Job Costing module?
A. Yes, CashWorks allows entering Customer Receipts and Vendor Payments for job related documents.
Q. Does CashWorks integrate with US Payroll?
A. Yes. UP checks appear in CashWorks Bank Reconciliation screen allowing reconciling them the same way as other transactions entered through CashWorks. UP checks also update CW bank balances automatically during their posting.
Q. With what Sage Accpac modules does CashWorks integrate? Which are the required ones?
A. CashWorks integrates with System Manager, Transaction Analysis and Optional Field Creator, General Ledger, Accounts Receivable, Accounts Payable, Project and Job Costing, and US Payroll. The required ones are System Manager and General Ledger. If you want to enter Customer Receipts and Vendor Payments then Accounts Receivable and Accounts Payable modules are also required.
Q. Does CashWorks have year–end procedures allowing deleting obsolete data?
A. Yes, CashWorks has Periodic Processing which includes Clear History and Year End. C/W Clear History allows deleting posted/deleted batches, posting errors, and the cleared reconciliation journal. Year End allows resetting batch and transaction numbers for all CW transactions.
Q. When transactions are posted from CashWorks to AR, AP or GL, are optional fields sent there too?
A. Optional fields in CashWorks are implemented in style similar to Sage Accpac. So if the same optional fields are defined in corresponding Accpac modules then optional field values pass on to those modules.
Q. Is it possible to print vouchers for Bank Transfers?
A. Yes, you can print them from the Bank Transfer or Transfer Voucher screens.
Q. Is there any reference fields available in AP & AR for transactions originated from CW? The requirement is to reconcile transactions flowing from CashWorks to AP, AR & GL.
A. This information is not available in AR/AP/GL, but you can extract it from CW tables. In CWHDR table, fields AASCNTBTCH, and AASCNTENTR store the Accpac batch and entry numbers for realized entries.
Q. CashWorks substitutes the functionalities of AR & AP. This being the case, why don't we have a single posting of batches from CW, which would update AR/AP respectively and create the final batch in GL?
A. To post batches in AR and AP automatically, you have to select the Automatically Post Batches in Subledgers checkbox in CW Options.
Q. Is it possible to have multiple checks in one entry?
A. No, you should create a separate entry for each check having its own transaction number, check number, check date, etc.
Q. Is it possible to drill down from Accpac modules to CashWorks?
A. Older version of CashWorks supports drill–down from GL only. CashWorks 5.5E and newer support also drill–down from AR and AP to CashWorks.
Q. Is it possible to do a bank transfer from CS Bank to CW Bank. Or maybe there is another method of updating CW bank from CS bank? (In case when company uses CS bank for normal transactions but for petty cash transactions uses CW bank; fund has to transfer from main CS bank to CW petty cash Bank).
A. Unfortunately, it is not possible to mix CS banks and CW banks. If you do, bank reconciliation will not come right, neither in CashWorks nor in Common Services. So if a company is posting transactions to certain banks through CashWorks, they should ONLY post transactions to those banks through CashWorks, not from Common Services. Also, they should reconcile such banks only in CashWorks. And if some banks are used without CashWorks, then transactions to those banks must be posted ONLY from AR/AP, not from CW.
Q. Does CashWorks integrate with Inter Company Transactions (ICT) fully like the standard Bank Services?
A. CashWorks sends batches to AR/AP/GL and sends reverse check and return check transactions to Bank Services within the same company database. It does not "know" anything about ICT.
Q. Can we have "Cash" payment type for GL related transactions also?
A. In CashWorks versions up to 5.5D, cash type of transactions are only supported in customer receipts. CashWorks 5.5E adds support for cash type of transactions in customer payments, vendor payments, and GL related transactions.
Q. Is it possible to post batches by range in CashWorks?
A. This functionality is supported in CashWorks 5.5E onwards.
Q. Is CashWorks Compatible with Windows Vista?
A. Yes.
Q. Reversing a check from CCMC results in the following error: "Cannot reverse this check. It has been partially or fully paid by other check(s). You must reverse other check(s) that paid this check before reversing itself."
A. The error message comes from Sage Accpac Bank Services. The check was used in the Apply To details of another payment transaction. In such cases, the other check must be reversed first, before the check in question can be reversed.
Q. I could not find an option to re–activate the application which shows "CashWorks Expired."
A. This behavior may be caused by a change in the systems date. If CashWorks detects that the system date has been changed backwards during evaluation period, it blocks the activation. As a solution we recommend to uninstall CashWorks, manually delete the CW55D.LIC file and install the application again. Once you do that, you should be able to enter the activation code.
Q. How does CashWorks determine this field CWHDR.ORIGPDC? When will this field change the value O and 1?
A. The value of the field CWHDR.ORIGPDC is set to 0 or 1 at the time of entering the respective transaction, and never changes. This field shows whether the check (if the payment type was 'Check') originally has been entered as PDC (CWHDR.ORIGPDC value is 1) or not (CWHDR.ORIGPDC value is 0).
Q. While realizing a vendor payment in the Management Console, the following error comes up: "Check number must be blank for non check transactions."
A. In Sage Accpac AP, each vendor can be assigned a default payment code. AP supports payment codes of four types (Cash, Check, Credit Card and Other). Older versions of CashWorks (up to 5.4D/5.5D) only support the Check type of Payment Codes. CashWorks 5.5E onwards supports all types of payment codes.
The above mentioned error arises when you realize a transaction in CashWorks version D, and the default payment code assigned to the vendor is not of Check type. To resolve the issue, simply assign a check type payment code to the vendor. In CashWorks 5.5E onwards, the error does not appear as that version supports all payment types.
The above mentioned error arises when you realize a transaction in CashWorks version D, and the default payment code assigned to the vendor is not of Check type. To resolve the issue, simply assign a check type payment code to the vendor. In CashWorks 5.5E onwards, the error does not appear as that version supports all payment types.
Q. If CashWorks Customer Receipts and Vendor Payments are replacing AR Receipts and AP Payments, can we remove Receipt (Payment) Entry Rights from the Users in AR (AP) so that they will not enter transaction by mistake?
A. These transaction rights are required so that the users can enter Apply Document transactions in AR and AP. Besides, C/W requires those rights for realizing transactions. As a workaround you can define Apply Document as the default Transaction Type in AR/AP options, and then remove the Transaction Type field from the Entry Screen through UI Customization.
Last Updated On: Wednesday, 08 September 2010 | © 2003-2010 SYSTRONICS llc